Admin Assistant - Large Format Digital / Signage

About the job

NEW VACANCY! (SC3488)

ADMIN ASSISTANT - Large Format Digital / Signage

SURREY

£Competitive Salary & Benefits: + 28 days holiday (including bank holidays) + private medical insurance (after 5 years) + ad hoc bonuses + social events throughout the year

Hours: 8:00am - 5:00pm / Monday - Friday (with some flexibility)

Our client is not just a company-it's a creative powerhouse! They are a fast-growing, award-winning large-format graphics company, collaborating with some of the world's most iconic brands and landmark projects in the property and events sectors. From breath taking visuals to innovative solutions, they bring projects to life on a grand scale. As our client continues to grow and take on even more ambitious projects, they're looking for an energetic, driven, and detail-oriented Administration Assistant to join their close-knit team. This is your chance to be a part of something exciting, in a role that offers variety, opportunity for growth, and a vibrant work environment.

The Role: In this exciting position, you'll be working side-by-side with the Admin Manager to ensure the seamless operation of the business. Whether you're handling key data or supporting day-to-day activities, this role will give you hands-on experience in a fast-paced, forward-thinking company. If you're passionate about building a career in administration, and thrive in a dynamic environment, this is the perfect role for you.

Key Responsibilities:

• Accreditation Management: Keep accreditations up to date with industry-leading bodies like CHAS, Construction Line, Safe Contractor, and Achilles.
• Carbon Footprint Data: Help our client lead the way in sustainability by managing the Carbon Quota software and tracking the carbon footprint.
• Supplier Liaison: Organise new client onboarding by submitting supplier information requests and sourcing quotes from materials suppliers.
• Financial Support: Assist with Xero accounting software, ensuring smooth financial operations.
• Inventory & Fleet Coordination: Conduct stock checks, order materials, and manage the vehicle fleet to keep everything running smoothly.
• Safety & Compliance: Help maintain and update their tools, equipment, and staff certifications to ensure their always operating at their best.
• Database Management: Build and maintain accurate databases of subcontractors, suppliers, and key contacts, helping them stay organised and efficient.

Our client is looking for someone who is not just skilled, but also passionate about making a real difference in a small, yet rapidly growing company. You should be:

• A research whiz, finding key info with ease and efficiency.
• Reliable, proactive, and eager to take on challenges head-first.
• A true team player, with a positive attitude that's infectious.
• Independent, driven, and self-managing - able to think on your feet and take initiative.
• Comfortable communicating professionally with clients and suppliers - both verbal and written.
• A problem-solver who's always looking for ways to go above and beyond to get things done.
• Proficient in Excel (essential), with experience in compiling tenders a bonus.
• A full UK driver's license (essential).

Why Join?

• Work on Iconic Projects: Be part of an award-winning team delivering cutting-edge visuals for high-profile brands and landmark projects.
• Career Growth: This is more than just a job-it's an opportunity to grow your skills and fast-track your career in a thriving business.
• Supportive & Fun Culture: Join a team where your voice matters, your ideas are valued, and your achievements are celebrated.