Production Controller

About the job

The successful candidate will be managing and assisting the operations involved in Litho Print  & Envelope production in-house, outsourcing Litho Print, Finishing, Envelope Overprinting, Flat Sheet Conversion, Flexo Production . All aspects of production control that are necessary to enable the smooth running of the department and to meet the planned schedules and customer specifications and expectations.

Responsibilities:

1. To gain a full knowledge of the range of services provided in the Litho print & Envelope Departments.
2. Undertake support tasks as directed by the Head of Litho print & the Envelope Sales Manager.
3. Effectively deal with internal and external telephone and email enquiries requesting quotations on the range of our Envelope services which will include prices gained from outside suppliers.
4. To assist with the creation of quotations from RFQs received, in a timely and professional manner.
5. To edit and prepare job bags received from Account Managers, to include all instructions to enable the work to be completed in a timely, accurate and cost-effective manner.
6. Ensure all accurate details are passed on to the studio department, with regards to artwork, are correct and accurate.
7. Send the Clients, both internal and external, PDF proofs as requested and ensure a prompt approval turnaround in order to maintain steady production.
8. To assist in managing the Litho Print and Envelope Overprint Production Schedules, Plain Envelope Stock Levels,
9. Liaise with internal printers and external suppliers and the clients, both internal and external, to efficiently answer general enquiries concerning deliveries and production.
10. To ensure all customer complaints, issues and queries are forwarded on to the department head and to help reach a successful and appropriate conclusion.
11. Achieve team and individual targets as set by the management team.
12. Prepare weekly reports for analysis as directed by the management.
13. Good time keeping and attendance.
14. Maintain a tidy and clean work area ensuring that the office and desks are kept in a clean and orderly manner.
15. Understand and adhere to the company policies and procedures with particular emphasis on quality and health and safety.

      16. To be willing and able to work overtime at relatively short notice and to cover holidays and sickness as and when required.

      17. To be able to operate a PC and to be able to understand the company’s management information systems in regards to estimating,  job bags, delivery systems etc.

      18. To purchase paper for print production as and when required, to manage stock control and re-order in a timely fashion

      19. To purchase envelopes for mailing production as and when required, to manage stock control and re-order in a timely fashion

Internal Relationships: All staff and company departments as required but in particular the Client Services Team and the Production Department.

External Relationships: Suppliers, Clients as and when required.

Background / Experience: A successful 2 years proven record of accomplishment print production gained within a print production environment.

Skills / Abilities:

1. Good verbal, written communication and effective listening skills
2. Good telephone manner and techniques
3. Able to follow written and verbal instructions, attention to detail
4. Able to generate innovative and effective solutions to meet the customer requirements
5. Able to cope with multiple projects at one time
6. Ability to analyse relevant information to make quality decisions
7. Must be methodical with the customer requirements
8. Generate solutions to meet the customer requirements
9. Team player, able and willing to assist other members of the team
10. Flexible and able to cope under pressure and demonstrate a level of emotional control and resilience
11. Able to maintain good disciplines and standards, initiative and drive
12. Understanding of commercial issues surrounding jobs
13. Able to ensure that all documentation is complete and accurate

If you have a production background, we would love to hear from you!

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